June 2023 Regular Business Meeting Agenda

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Libertarian Party of Brevard County – Business Meeting Agenda

*This draft agenda is subject to approval by the voting membership.

Meeting to be held on 06/19/2023 at 6:30 pm.

Cape Royal Professional Business Center

1980 N Atlantic Ave Second Floor, Cocoa Beach

Sign in

Meet-and-Greet

  1. Call to order
  2. Officer Roll Call
  • Determination of quorum (75% of Executive Committee or 25% of all voting members)
  1. Approval of Agenda
  2. Approval of Meeting Minutes
    • May 29, 2023 Business Meeting Minutes 
  3. Officer Reports
  • Chair
  • Vice Chair
  • Secretary 
  • Treasurer
  • Director At Large
  1. LPF Report
  • Region Representative
  1. Committee Reports
  • Outreach Report (Mari Peele)
  • Events Report (Thai Heiler)
  • Gala Report (Jennifer Keyser)
  1. Old Business:
    • None
  2. New Business
    • Motion 2023-12: Amend Outreach Budget
    • Motion 2023-13: Fund 2023 Golden Liberty Gala
  3. Next Meeting: July 17, 2023

Next Social: TBD

  1. Adjournment 

Addendum 1

Motion 2023-12: Amend Outreach Budget

Mover: Greg Peele

Motion: I move to amend previously adopted Motion 2023-06 to reduce the budget authorization of the Outreach Committee from $3,000 to $1,500.

Rationale by Mover: 

The original Outreach budget adopted was ambitious based on projected fundraising. Given our current financial position and Outreach Committee goals, a more modest budget of $1,500 would still achieve the immediate Outreach goals for reaching every Brevard Libertarian and maintaining our Mailchimp service while freeing up funds to be reallocated to other needs and maintain a balanced budget.

This motion is intended to offset the proposed motion to authorize funding the minimum expenses for the 2023 Golden Liberty Gala but should be considered separately.

Motion 2023-13: Fund 2023 Golden Liberty Gala

Mover: Greg Peele

Motion: I move to authorize the Gala Committee to expend up to $1,000 on the minimum venue expenses needed to conduct the 2023 Golden Liberty Gala.

Rationale by Mover: 

If we are going to conduct the 2023 Golden Liberty Gala, we will need to commit to a minimum baseline of expenses for the Brevard Zoo venue:

  • $450 for the second half of the venue rental fee (we already paid $450 deposit)
  • $175 for the animal encounter fee
  • $250 for a single cash bar at the event
  • Incidental fees, taxes, materials etc. associated with these three costs

This list totals $875, but rounding up to $1,000 allows this authorization to cover any unexpected taxes, fees, item rentals, event materials, and so on.

If we are not willing to commit to this expense, then our options are either to cancel the Gala and forfeit the $450 deposit we have already paid, or to defer the decision to July or August to see fundraising results.

If we successfully fundraise for the Gala via sponsors or other methods to cover this expense, we can revisit and consider options above the baseline expenses to achieve the full scale of the envisioned event, or realign additional funds to Outreach or Events.